Hosting a special event can be exciting and memorable. It allows guests to connect with family and friends, indulge in delicious foods, and meet new people who might become life-long friends. However, before enjoying the event, you have to plan it from start to finish. A lot of elements must come together to pull off the perfect party, and foremost among them is finding and booking a suitable event space.
Whether you are interested in hosting your party at an indoor or outdoor event venue, there’s a lot to consider. Each type of venue comes with its own set of pros and cons. Here are some things to take note of when trying to choose the perfect event venue for your party or special event:
What are the pros of an indoor event venue?
Indoor event venues are popular year-round, whether you are planning a birthday party or wedding reception. One of the most apparent advantages of hosting your event at an indoor venue is that it provides a controlled environment for your party to unfold.
Weather can be unpredictable, with hot, mild temperatures changing to rain or storms in the blink of an eye. If you live somewhere that tends to experience cold falls or winters, you may face brisk winds or even icy rain – both of which can put a quick damper on your outdoor party. Hosting your party at an indoor event venue frees you from worrying about Mother Nature. No matter what the forecast says, you can enjoy your party and guests without stress when choosing an indoor event venue. Additionally, even if it is blazing hot outside, the climate-controlled space will always stay at a comfortable temperature so that your guests are free to mix and mingle without sweating through their clothes.
Flexible decor options
When you host your event at an indoor venue, you have little to no restrictions over the decor you put up. While you will have to abide by the code restrictions and regulations (as well as any specific guidelines that the venue has in place), typically, indoor venues are a lot more flexible in terms of decor. You don’t have to worry about the wind knocking over any party decorations, and you are free to be as over the top as you want. If you are planning a themed party with a lot of extra attention to detail, this is a particularly compelling reason to select an indoor event venue.
On-site power supply
Another big plus associated with indoor event venues is that they come equipped with power and controlled lighting. Parties hosted outdoors might require using extension cords, which can be frustrating and unwieldy to deal with. Indoor venues have all the power you need to keep your jump house, food cart, or other unique attraction running for the duration of the party and beyond.
Indoor event spaces often provide a lot of bang for your buck, with options to suit almost any budget. Many venues have connections to catering services or companies, making it easy to schedule your food and event space in a straightforward transaction. Typically with indoor venues, you can work with dedicated event planners to help you execute your party or event.
Cons associated with indoor event venues
It’s not all sunshine and rainbows with indoor event spaces. When narrowing down the perfect place to host your party, you should consider several drawbacks.
They can book up quickly
Indoor event venues can be trendy in certain areas, especially during times of the year when hosting a party outdoors seems next to impossible. This means they can book up quickly, requiring you to book them months before your party date. The peak season for parties will depend on the area where you live. Still, for places like Texas, summer is when many hosts opt for indoor gatherings to minimize the risk of heatstroke and guests opting out of the party due to uncomfortable temperatures.
Space and capacity restrictions
Space is something that you will need to consider before you book an indoor event venue. Every indoor venue has a maximum capacity guideline, which you should know when mapping out your guest list. If you plan on a large party with hundreds of guests, check the maximum capacity at the venue. This will be non-negotiable since these limits are in place due to safety regulations.
What are the pros of outdoor event venues?
Hosting a party or special event outdoors can be a truly fabulous occasion, allowing your guests to experience the beauty of nature while mingling with friends. Here are a few of the reasons why outdoor event venues have become so popular in recent years:
A festive atmosphere
The natural environment provided by an outdoor event allows guests to revel in the beauty around them, all while promoting a festive party atmosphere. Whether you go with a beach theme, with lots of sun and sand, or utilize the greenery around you to create a soft, romantic environment, there’s a lot outside that can encourage natural conversation and mingling. Outdoor events can also be versatile for smaller get-togethers and large corporate gatherings.
When you host an event outdoors, you don’t have to worry about running out of space. Utilizing an outdoor event venue allows you to thoroughly dive into the possibilities, inviting even more people or using the additional space for parties, themed games, or fun food carts. It is important to note that most outdoor event spaces will still have some maximum capacity guidelines in place, so before you invite everyone in your contacts list, check that number to save yourself disappointment down the road.
Outdoor venues can be cost-effective
Every venue has package options, but outdoor event spaces are generally more budget-friendly than indoor spaces. Some, such as parks, are often free to use. However, remember that you usually get what you pay for with event venues, and free or reduced-cost spaces won’t come with any of the perks that many hosts want to utilize for their parties, such as seating, decor, and catering options.
Outdoor events are beautifully versatile, making them an excellent option for beginning party planners or more minor events with a family focus, as well as significant events designed to host dozens of guests. Outdoor parties can offer a fabulous and festive environment that attendees of all ages will love and provide excellent opportunities for photo ops.
Drawbacks to hosting an outdoor event
As beautiful and scenic as it can be at an outdoor party or special occasion, some genuine drawbacks can quickly turn your outdoor event into a soggy disaster. From weather to bug invasions, outdoor events can toss out some wild cards that hosts need to be aware of.
Weather can be unpredictable
Far and away, the biggest con to hosting an event outdoors is that the weather can be wildly unpredictable. Even if you live in an area that remains relatively temperate year-round, Mother Nature doesn’t respect the rules of your gathering, and in a snap, rain can ruin a party’s atmosphere. Wind can take down party decorations and knock over plates and cups, sending food and drink tumbling to the ground. Even if inclement weather doesn’t pop up, hot weather can make it unpleasant for guests to gather outdoors, while chilly weather can send your guests scurrying for the comfort of their own warm spaces.
Insects and pests
Bugs can put a damper on the festive atmosphere at your outdoor event. Mosquitos, wasps, and ants are prevalent in many parts of the country and tend to come out full force when food is present. These pests can be a real deterrent for partygoers, and one sting or bug bite can completely change the atmosphere of your special event. There are a variety of bug deterrents that you can utilize to keep insect activity down, but know that you will never be able to safeguard against pests and insects at an outdoor event entirely.
Enjoy the best of both worlds at a flexible event space
As you can see, there are real perks with both indoor and outdoor event spaces. Discerning hosts will always be able to create a fabulous atmosphere, no matter what kind of venue they choose. However, to create a fantastic experience that your guests will remember for years, opt for a unique location that provides the best of both worlds.
Flexible event spaces are a great way to create the customized party of your dreams. With a space that you can change to suit your needs by moving furniture and decor indoors and outdoors as needed, you will be able to focus on your guests (and on having a great time) rather than stressors such as weather, temperature, or other factors.
Vuka offers unique and beautiful event spaces
Choosing the perfect venue for your particular indoor or outdoor event doesn’t have to be a time-consuming or frustrating process. With the right event company, selecting a venue that works for you and your unique needs can be a joy. Vuka is here to help make your party dreams come true with beautiful event venues in Austin that are ideal for birthdays, corporate events, anniversaries, and much more. Contact us today to learn more about our services.